Corporate Actions & Private Equity Officer

Purpose of the Job

Quintet Private Bank is a leading private bank in the wealth management sector; we are committed to our clients and their families, and pride ourselves on our personalised service based on a deep understanding of what clients want to achieve. We are a bank headquartered in Luxembourg, with branches in Belgium, Denmark, Germany, Netherlands and a subsidiary in the UK. We are supervised by the CSSF with an ambition to stay true to our purpose to be the most trusted fiduciary of family wealth. 

When you join Quintet you are joining a company that values diversity of background, equal access to opportunities, career development, collaboration and inclusiveness. We want our employees to feel proud of being part of a company that is committed to do the right thing. You will have the opportunity to grow your career while developing personally and professionally through various resources and programmes. 

The purpose of the job is the processing and/or monitoring of all Corporate Actions,Private Equity Operations, Poxy Voting and Tax related matters to ensure client satisfaction through the implementation of the best possible solutions. The role contributes to delivering a high-quality service to clients through effective coordination, proactive follow-up, appropriate risk management and the implementation of effective solutions.

Key Accountabilities

• Manage and follow up Corporate Actions and Proxy Voting activities, including client instructions, required documentation and disclosures, ensuring accurate and timely processing throughout the event lifecycle. Handle related tax matters where applicable.
• Process and monitor Private Equity events throughout their lifecycle, including capital calls, distributions and other relevant events, collection and verification of contract notes and supporting documentation, monitoring of payment dates, and execution of related cash movements.
• Perform proactive follow-up with counterparties, custodians and Transfer Agents to obtain outstanding information, documentation and funds required for the timely and accurate completion of Corporate Actions and Private Equity transactions.             
• Act as a key point of contact for operational queries and issues and coordinate solutions across relevant internal departments, providing complete and accurate transaction information to clients and internal stakeholders. Collaborate closely with Funds Trading, Securities Transfer, Reconciliation, Tax and other operational teams to ensure the accuracy, completeness and timely processing of transactions.       
• Monitor the quality of services provided by internal and external service providers and manage related queries and exceptions, proactively following up on outstanding items and coordinating with clients, counterparties, custodians, Transfer Agents, service providers and Tax Authorities to ensure appropriate ownership, escalation and timely resolution.                                
• Apply a risk-based approach to daily activities, identifying and escalating operational risks, exceptions and control weaknesses, and contributing to appropriate mitigation measures and process improvements.
• Ensure adherence adherence to procedures, controls, regulatory requirements and operational best practices, while contributing to continuous improvement, knowledge sharing and enhanced efficiency across Corporate Actions, Proxy Voting, Tax and Private Equity activities.

Knowledge and Experience

• Higher Education (University / Bachelor)            
• At least 3 years experiece in a similar role

Attributes and Qualities

• Critical Thinking & Problem Solving                    
• Adaptability & Learning Agility                        
• Attention to Detail                        
• Client-Centric Mindset                        
• Collaborative Teamwork

Technical Skills

• Sound understanding of financial instruments and investment products, including funds and Private Equity                    
• Strong knowledge of banking operations, financial markets, and SWIFT messaging                                
• Good expertise in Corporate Actions, Private Equity operations, Proxy Voting, and tax-related processes

Languages Skills

• Fluent in English and French, German and Dutch would be a plus