Private Equity Operations Officer

Luxembourg, LU, L-2955

Purpose of the Job


Quintet Private Bank is a leading private bank in the wealth management sector; we are committed to our clients and their families, and pride ourselves on our personalised service based on a deep understanding of what clients want to achieve. We are a bank headquartered in Luxembourg , with branches in Germany, Netherlands and Belgium and a subsidiary in the UK and supervised by the ECB with an ambition to stay true to our purpose to be the most trusted fiduciary of family wealth. When you join Quintet you are joining a company that values diversity of background, equal access to opportunities, career development, collaboration and inclusiveness. We want our employees to feel proud of being part of a company that is committed to do the right thing. You will have the opportunity to grow your career while developing personally and professionally through various resources and programmes. 


The successful candidate will work as part of a new team created for Private Equity in the Cash and Securities Transactions department. The job is to handle all operational tasks linked to Private Equity Assets (capital calls, distributions, repayments, management fees, redemptions) for our clients (Private clients / Institutional clients / Branches and affiliates). The Private Equity Officer will be in charge of the accurate booking and evaluation of the assets and ensure close follow-up of all the transactions for Private Equity assets. 

Key Accountabilities


  • Participate in all activities related to the Private Equity operations done for our clients (Private / Professional) 
  • Participate in the set-up of a new team centered around all Private Equity operational duties and provide constructive input 
  • Work in close collaboration with all departments involved in the Private Equity business (Funds Trading, Securities Transfer, Reconciliation department, Securities Master File) to ensure the accuracy, timeliness and completeness of all transactions related to Private Equity products. 
  • Close follow-up and regular chasing of counterparties and Transfer Agents to collect all information and contract notes relating to the transactions in Private Equity 
  • Respond effectively to client queries and provide complete and accurate transactions details 
  • Adopt a risk-based approach, escalate any issues when relevant for risk mitigation and propose solutions 
  • Ensure the accuracy, timeliness and completeness of all transactions 
  • Follow up failed transactions and justify all pending trades, ensure in due time the relevance of explanations linked to discrepancies and that the gaps observed are resolved 
  • Work closely with other banking services in order to respect the delivery deadlines and respond effectively to clients’ requests 
  • Ensure a relevant escalation process when required for risk mitigation, provide investigation especially in case of sensitive/risky items with potential financial impact 

Knowledge and Experience


  • Bachelor Degree in Accounting, Banking, Business administration or Economics  
  • Very good understanding of Financial Instruments , Funds and Private Equity  
  • Good knowledge of Banking activities , Markets, SWIFT 
  • Knowledge of Corporate Actions and Proxy Voting is considered as an advantage  
  • A first relevant experience in Private Equity is required 

Attributes and Qualities


  • Being reliable, responsible, autonomous, and fulfilling obligations on time. 
  • Good analytical skills and solution-oriented  
  • Collaborative and supportive team player 
  • Ability to work in a fast-paced environment and operate under pressure 
  • Willing to deliver high standards of service to our clients 
  • Ability to quickly pick up new systems and processes. 
  • Ability to structure and prioritize tasks 

Technical Skills


  • Swift, Good command of MS-Office package is essential. 

Languages Skills


  • Fluent in English and French