Operational Tax & Securities Specialist - German speaking

Purpose of the Job

Quintet Private Bank is a leading private bank in the wealth management sector; we are committed to our clients and their families, and pride ourselves on our personalised service based on a deep understanding of what clients want to achieve. We are a bank headquartered in Luxembourg, with branches in Belgium, Denmark, Germany, Netherlands and a subsidiary in the UK. We are supervised by the CSSF with an ambition to stay true to our purpose to be the most trusted fiduciary of family wealth. 

When you join Quintet you are joining a company that values diversity of background, equal access to opportunities, career development, collaboration and inclusiveness. We want our employees to feel proud of being part of a company that is committed to do the right thing. You will have the opportunity to grow your career while developing personally and professionally through various resources and programmes.

Key Accountabilities

• Perform and oversee German tax-related operational controls, including completeness checks, exception analysis, remediation activities, reconciliations, and audit-compliant archiving of supporting evidence and documentation.
• Coordinate system-related changes and release testing, review functional specifications and perform validation activities, ensuring that legal, regulatory, tax and securities-related requirements are accurately reflected in operational processes and core banking system enhancements prior to implementation.
• Act as a subject-matter expert for German operational tax processes, including withholding tax processing, tax reporting, management of tax exemptions, tax calculations, tax certificates and related operational procedures.
• Prepare, coordinate and validate annual German tax documentation, including annual tax certificates, income statements, securities account statements, reporting outputs, parameter reconciliations, plausibility checks, and the investigation and resolution of discrepancies.
• Perform and control German regulatory reporting processes, including reporting to the relevant German authorities, validation of reporting data, monitoring of reporting results, and maintenance of the related documentation and supporting evidence.
• Provide expert advice and support on German taxation, securities processing, custody activities, corporate actions, tax implications of settlement processes and operational reporting, working closely with stakeholders across Tax, Operations, Technology and other business functions.
• Analyse operational processes, core banking system configurations, interfaces and data flows supporting German tax and securities processes, and actively contribute to User Acceptance Testing (UAT), defect management, process improvements and the resolution of operational issues.
• Represent Merck Finck in relevant German tax committees, working groups and market initiatives. Monitor regulatory developments, assess their operational impact and support the implementation of regulatory and market-driven changes.
• Monitor production disruptions and incidents involving external service providers, coordinate remediation activities, follow up on root-cause analyses and escalate material issues to the appropriate stakeholders when required.

Knowledge and Experience

• University degree (Bachelor’s degree or equivalent qualification)
• More than 5 years of professional experience in a comparable position
                            

Attributes and Qualities

• Strong attention to detail and accuracy
• Excellent verbal and written communication skills
• High adaptability and willingness to learn
• Strong analytical thinking and problem-solving skills
• Strong results and goal orientation

Technical Skills

• In-depth knowledge of German tax regulations, particularly withholding tax processes, tax reporting obligations, tax reporting and related operational requirements.
• Extensive banking experience, particularly in securities processing, custody services, settlement processes, corporate actions and related operational controls.
• Strong understanding of core banking systems and operational process configuration, including system testing, release management and the implementation of system changes.
• Experience in requirements analysis, specification reviews, User Acceptance Testing (UAT), defect management and go-live validation.
• Strong understanding of control environments, including reconciliations, documentation, escalation management, audit evidence management and a high level of operational risk awareness.    

Languages Skills

• Fluent in German and English, both written and spoken.