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Executive Assistant

Brussels, BE, 1160

Purpose of the Job

The successful candidate will work as part of the Executive Support team, supporting the Country Management Committee (CMC) and reporting to the Country CEO.  He/she will be responsible for the administrative management and coordination of the local committee meetings and for the general administrative support of the CMC members. 

Key Accountabilities

  • Actively manage CMC members’ calendars and set up meetings/visio calls
  • Actively manage CMC members’ email inbox when requested
  • Provide administrative support for CMC meetings (collect and coordinate documentation support pack for CMC meetings, prepare and update templates and action log for CMC meetings, ensure IT/visio setup, …)
  • Coordinate with regulators (CSSF, NBB, FSMA, …) for ad hoc and recurring reportings (e-Manex, e-Corporate, …)
  • Screen & direct phone calls and distribute correspondence
  • Make travel & accommodation arrangements
  • Act as office manager by keeping up with office supply inventory for Executive Support team and CMC
  • Review, translate & format internal and external documentation (memos, emails, presentations, reports)
  • Filing and retrieving corporate records, documents, and reports
  • Coordinate executive/management internal and external meetings and events, when needed
  • Support and coordinate activities and initiatives as sponsored by the CMC
  • Provide general administrative/IT/hospitality support
  • Occasional support to other key departments (HR, Marketing, …)
     

Knowledge and Experience

  • 1-3 experience in similar function
  • Experience in (private) banking is a plus

Attributes and Qualities

  • Discretion and integrity
  • Attention to detail and rigorousness
  • Autonomy & availability
  • Proactivity & adaptability
  • Teamplayer 
  • Cheerful helpfulness

Technical Skills

  • Microsoft Office suite, especially Outlook (must have)
  • General IT savviness 

Languages Skills

  • Fluent in French or Dutch 
  • Active knowledge of the other language
  • Active knowledge of English